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Healthcare Document Management Software

Our Document Management Software allows you to store and manage digital documents and policies for easy access at any time.

Suitable for any healthcare organisation, you can manage, track and share all types of electronic documents with ease, while ensuring all staff have access to the correct documents and policies in any location.

Healthcare Document Management Software

Capterra review badge“The document storage has allowed us to keep tight version control on all documents and the notice module helps us monitor read compliance easily.” – Tony S, Patient Liaison Manager

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    Healthcare Document Management System

    Benefits of our Healthcare Document Management System

    • Audit ready documents with full change logs
    • Track staff have read and acknowledged policy updates
    • Reduce the cost of storing and managing documents
    • Removes manual sharing of information

    Over 10,000 locations are already seeing the benefits of Radar Healthcare
    including 6 of the top 10 Care Groups in the UK

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    Read customer stories

    One source of truth with Radar Healthcare

    With our scheduling function, you can easily update policies and schedule content and document reviews at any time.

    Review dates, dashboard alerts and version control features ensure stored documents are always fully managed and up to date. Document changes can be immediately circulated with a full audit trail of acknowledgements to show that users have seen the changes. No more sifting through paper documents to find the latest version!

    Whether you oversee a single care service or manage multiple locations, our comprehensive analytics means you can easily oversee what’s going on and where. Our interlinked product modules – from audits to incidents and risk management – create a seamless web of insights, ensuring your organisation stands strong in achieving regulatory compliance.


    Radar Healthcare has revolutionised how we can monitor the quality of our services through auditing. It’s made life easier for our homes by having all policies in one place.

    Katie Smith, Operations and Project Lead at Advinia

    Advinia logo

    Proud of our certifications

    At Radar Healthcare, our mission is to ensure the highest level of data protection and compliance in global health tech, safeguarding patient information and fostering trust. We’re proud to be one of the first healthcare organisations to achieve ISO 27001:2022 certification.

         ISO 9001 Certified ISO 27001 Certified Cyber Essentials Plus Certified HIPAA Verified

    Learn about our certifications

    Document Management Features

    • Clear document management

      Document statuses with automated alerts highlight when your documents are due for review, also flagging if the review becomes overdue.

    • Permissions set to a granular level

      Radar Healthcare offers the ability to set permissions to view folders or individual documents at an extremely granular level, so you can rest assured that your data remains safe.

    • Anytime access

      With desktop and mobile friendy access to your documents and policies, you can see the information you need whenever you need it, no matter where you are.

    • Interoperability

      Our software seamlessly integrates with key healthcare systems like EPIC, CERNER, ORACLE, and Nourish. Enjoy effortless and unified document management across your healthcare ecosystem.

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    Flexible to fit you

    We understand that every organisation is unique, and that’s why our product is designed to be flexible and adaptable. Whether you operate residential care homes across multiple locations and require event and audit management but not workforce compliance, or you’re an NHS Trust focused on risk management, our quality and compliance management software can be tailored to your specific requirements. We prioritise a person-centered approach, considering the needs of patients, residents, and your staff.

    Choose from our product modules…

    Radar Healthcare Incident Management SystemRadar Healthcare Audit Management SoftwareRadar Healthcare Workforce Compliance SoftwareRadar Healthcare Action and Improvement PlansRadar Healthcare Document Management SoftwareRadar Healthcare Risk Management SoftwareRadar Healthcare Business Compliance SoftwareRadar Healthcare Analytics and Reporting Software

    Create your price plan in a few steps

    Radar Healthcare is made up of modules so you can pick and choose which you want, and therefore only pay for what you need. Build your plan today and we'll provide you with a personalised quote.

    Build your plan now

    Document Management for Healthcare Resources

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      Podcast: How we help health and social care organisations to make a real difference

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      The importance of communication and collaboration in healthcare

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      Effective communication in social care: how can Radar Healthcare help?

    • Icon for Ashberry Healthcare Case Study:

      Ashberry Healthcare Case Study: "We have an extraordinarily strong governance system now"


    Document Management FAQs

    Our Document Management module helps healthcare organisations effectively manage their documents. It provides a centralised platform for organising, storing, and accessing various types of documents, such as policies, procedures, guidelines, and medical records.

    The software streamlines document management processes, enabling healthcare organisations to maintain document integrity, version control, and document history. It offers features such as document categorisation, metadata tagging, and advanced search capabilities, making it easier to locate and retrieve specific documents quickly.

    Our software also focuses on document security and compliance. It implements robust access controls, ensuring that only authorised individuals can view, edit, or approve documents. The software facilitates document approval workflows and tracks revisions.

    By leveraging Radar Healthcare’s Document Management Software, healthcare organisations can enhance efficiency, improve collaboration, and maintain regulatory compliance when managing their documents. The software provides a user-friendly interface and essential features to streamline document-related processes, contributing to better organisation, accessibility, and overall document lifecycle management.

    Our Document Management Software offers several benefits to healthcare organisations in managing their documents effectively:

    Centralised Storage: The software provides a centralised repository for storing documents, eliminating the need for scattered paper files or multiple digital storage systems. This centralisation simplifies document access and ensures that all relevant documents are easily accessible in one location.

    Document Organisation: The software allows healthcare organisations to categorise and organise documents based on their specific needs. It offers features such as folders and document hierarchies, making it easier to locate and retrieve documents efficiently.

    Version Control: Version control functionality ensures that only the most up-to-date and authorised versions of documents are accessible. It tracks document revisions, maintains a history of changes, and enables collaboration on documents while keeping a clear record of modifications.

    Document Security: Our software prioritises document security. It implements access controls and user permissions, ensuring that only authorised individuals can view, edit, or approve documents. This helps protect sensitive information and maintain compliance with data protection regulations.

    Workflow Automation: The software streamlines document-related workflows by automating processes such as document approval and review cycles. It enables the creation of custom workflows, reducing manual effort, enhancing efficiency, and ensuring timely document processing.

    Advanced Search Capabilities: The software provides powerful search functionalities, allowing users to quickly locate specific documents. This saves time and improves productivity by eliminating the need for manual document searching.

    Yes, our Document Management module is designed to handle various types of documents commonly found in healthcare organisations, including policies, procedures, and medical records. The software provides a versatile platform for organising, storing, and managing documents of diverse formats and categories.

    Whether it’s digital documents, scanned files, or electronic medical records, the software can accommodate different document types. It allows organisations to create separate folders or categories specific to policies, procedures, medical records, or any other document classification they require.

    We support the storage and management of documents in formats such as PDF, Word documents, spreadsheets, images, and more. This flexibility ensures that healthcare organisations can effectively manage a wide range of document types within a single system.

    Yes, we support version control to track document revisions. This feature captures and stores new versions of documents while preserving previous ones, allowing users to review and compare changes. It facilitates transparency, accountability, and compliance with regulatory requirements.

    Our Software employs a comprehensive range of measures to ensure document security and maintain confidentiality. These measures are designed to protect sensitive information and provide healthcare organisations with peace of mind:

    Access Controls: The software incorporates robust access controls, allowing organisations to define user permissions and restrict document access to authorised individuals. By granting access only to authorised personnel, it ensures that confidential documents are protected from unauthorised viewing or modifications.

    User Authentication: The software requires user authentication, typically through usernames and passwords, to access the system. This adds an extra layer of security, ensuring that only authenticated users can access sensitive documents and perform document-related actions.

    Audit Trails: The software maintains detailed audit trails, recording information about document activities such as views, edits, and approvals. These audit trails provide a clear record of document interactions, enabling organisations to monitor and track document access, changes, and user activities.

    Data Backup and Recovery: To protect against data loss or system failures, the software includes robust backup and recovery mechanisms. Regular backups ensure that documents are securely stored and can be restored in the event of any unforeseen circumstances, maintaining data integrity.

    Compliance with Data Protection Regulations: Radar Healthcare adheres to industry best practices and data protection regulations such as GDPR, HIPAA, and other relevant standards. This ensures that document management processes comply with legal requirements regarding privacy and security, giving organisations confidence in their adherence to regulatory guidelines.

    Yes, our document module offers robust search and retrieval capabilities for quick and efficient document location. Users can perform advanced searches based on document names, keywords, tags, or specific document properties.

    Absolutely! We understand the importance of ensuring a smooth transition and effective utilisation of our software solutions for your organisation.

    During the implementation process, our expert team will offer training sessions to familiarise users with the software’s features, functionalities, and best practices. These training sessions can be customised to meet the specific needs of your organisation, ensuring all users gain a thorough understanding of how to effectively use the software.

    Furthermore, we provide ongoing support to address any questions, concerns, or technical issues that may arise while using the software. Our support team is readily available to provide guidance, troubleshoot problems, and assist with maximising the software’s capabilities.